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VIII. Emergency Management

 

Purpose

            The basic emergency procedures outlined in this section are to enhance the protection of lives and property through effective use of the College and campus resources.  Whenever an emergency affecting the campus reaches proportions THAT CANNOT BE HANDLED BY ROUTINE MEASURES, The President, or designee, may declare a state of emergency and the guidelines may be implemented.  There are two types of emergencies that may result in the implementation of this plan:

                        1.         Large scale disorder.

                        2.         Large scale natural/person-made disaster.

            Since an emergency may be sudden and without warning, these procedures are designed to be flexible in order to accommodate contingencies of various types of magnitudes. 

 

Scope

            These procedures apply to all personnel, buildings and grounds owned and operated by H. Councill Trenholm State Technical College.

 

Types of Emergencies

            Types of emergencies detailed in this section are:

                        1.         Accidents, Medical / First Aid

                        2.         Fire

                        3.         Severe Weather

                        4.         Explosion

                        5.         Bomb / Bomb Threat

                        6.         Utility Failure

                        7.         Violent or Criminal Behavior

                        8.         Chemical Spill / Natural Gas Leak


Definition of an Emergency

            The College President, or designee, shall serve as the overall Safety Coordinator during any major emergency or disaster.  The following definitions of an emergency are provided as guidelines in determining the appropriate response:              

1.         Minor emergency: Any incident, potential or actual, which will not seriously affect the overall operation of the College.  Report immediately to the administration by calling the Receptionist (phone 0) during normal working hours or the Montgomery Police Department at 9-911 if after working hours or weekends.

2.         Major emergency: Any incident, potential or actual, which affects an entire building or buildings, and which will disrupt the overall operation of the College.  Outside emergency services will probably be required.  Major policy considerations and decisions will usually be required from the administration during times of crisis.  Reporting procedures are the same as paragraph 1 above.

3.         Disaster:  Any event that has seriously impaired or halted the operation of the College.  A coordinated effort of all campus-wide resources is required to control the situation.  Outside emergency services will be essential.  Reporting procedures will be the same as in paragraph 1 above. 

 

Declaration of Campus Emergency

            The authority to declare a campus state of emergency rests with the President, or designee, as follows:

            During the period of any major campus emergency, the college administration, as required, shall place into immediate effect the appropriate procedures necessary in order to meet the emergency, safeguard persons and property, and maintain educational facilities.  The designated person shall consult with the President regarding the emergency and possible need to declare a campus state of emergency.

 

            When a campus emergency is declared, only registered students and college personnel are authorized to be present on campus.  Those who cannot produce proper ID will be asked to leave the campus immediately.

            In the event of fires, storms or major disasters occurring on or about the campus, or which involves College property, the College President, or designee, will be dispatched to determine the extent of any damage to the College property.

Campus Safety Coordinator

            The Safety Coordinator, as appointed by the President, is responsible for the overall coordination of the College Emergency Management System. More specifically, the Coordinator will:

1.                  Keep the President informed of all events occurring on campus. 

            2.         Determine the type and magnitude of the emergency.

3.                  Notifies and utilizes public safety and emergency agencies to maintain safety and order.

            4.         Notifies and maintains liaison activities with appropriate agencies such as fire, police, emergency services, etc.

            5.         Prepares and submits a report to the President appraising the final outcome of the emergency.

6.                  Monitors campus emergency warning, emergency equipment and evacuation systems.

            7.         Performs other duties as may be directed by the President.

 

College Notification System

            The telephone is the primary means of emergency notification at H. Councill Trenholm State Technical College.  This system is intended for the immediate transmission of specific information regarding an emergency. 

            The Receptionist (extension 0) is the focal point for two-way communication.  Each employee shall notify the Receptionist of any emergency.  The Receptionist will notify the Campus Safety Coordinator and the President or designee.  The Receptionist shall notify each department as needed concerning the emergency.

 

Reporting Emergencies

Campus Emergency Service (Receptionist)........................................................................................ 0

When calling, stay calm and carefully explain the problem and location to the Receptionist.

DO NOT HANG UP UNTIL TOLD TO DO SO.

1.                  In An Emergency Situation

            When Emergency Service (Receptionist) cannot be reached:

                        Patterson Campus...................................................................... Extension: 4303/4260

                        Trenholm Campus............................................................................................... 4323

 

            Campus Safety Coordinator...................................................................... Mr. Dennis Monroe

                                    Location:  Bldg N, Patterson Campus..................................... Extension: 4266

                                    Cellular Phone.................................................................................. 313-3452

                                    Home Phone............................................................................ 334-283-2998

           

            President          ......................................................................................... Dr. Anthony Molina

           

                                    Location:  Patterson Campus.................................................. Extension: 4210

                                                      Trenholm Campus................................................................. 4220

 

 

Accident, Medical/First Aid

Call the Receptionist If You Need Assistance........................................................... Extension: 0

1.         If serious injury or illness occurs, immediately dial 9-911.  Give your name; describe the nature and severity of the medical problem and the location of the victim.  Inform the Receptionist (Extension: 0) to report situation.

2.         In case of minor injury or illness, provide first aid care. (Note: Only Red Cross prepared personnel should provide first aid treatment) Use only sterile first aid materials.

3.         In case of serious injury or illness, Red Cross prepared personnel should quickly:

            a.         Keep the victim still and comfortable.  DO NOT MOVE THE VICTIM

            b.         Ask victim, "ARE YOU OKAY?" and "WHAT IS WRONG?"

            c.         Check breathing and give CPR if necessary.

            d.         Control bleeding by direct pressure on the wound.  (Use rubber gloves and goggles if possible)

            e.         Continue to assist the victim until help arrives.

            f.          Look for emergency medical I.D., question witness (es) and give all information to the Paramedics.

4.         Complete Accident/Incident Report and send copy to President.

 

Fire

            In an Emergency call 9-911

                        On campus emergencies, Dial 0 during working hours or 9-911

IN ALL CASES OF FIRE, THE MONTGOMERY FIRE DEPARTMENT

MUST BE CALLED  (9-911)

            1.         Know the location of fire extinguisher, fire exits and alarm systems in your area and how to use them.  Have students assigned to certain tasks, i.e. getting fire extinguisher, closing doors and windows, providing assistance to individuals with disabilities, etc.  DON'T PANIC

            2.         If a minor fire appears CONTROLLABLE, IMMEDIATELY contact the FIRE DEPARTMENT and telephone Receptionist (0).  Promptly direct the charge of the fire extinguisher toward the base of the flame.

            3.         If an emergency exists, activate the building alarm.

            4.         On large fires that are not controllable, IMMEDIATELY CALL THE FIRE DEPARTMENT, then the Receptionist (0).  Evacuate all rooms, closing all doors and windows.  DO NOT LOCK DOORS OR WINDOWS. (See bulletin board in each department for evacuation plan.)

            5.         When the building evacuation alarm is sounded, an emergency exists.  Turn off electrical, gas and/or oxygen equipment, if possible.  Walk quickly and quietly to the exits.  If visitors are present, have them follow same procedure.

            6.         Each department will designate someone to assist individuals with disabilities.  If the selected individual is unavailable, a designated alternate will assume the responsibility.

            7.         Once outside, move to the pre-determined assembly area.  You should call roll to verify everyone is out of the building.  DO NOT LEAVE THE ASSEMBLY AREA UNTIL DIRECTED BY AN OFFICIAL OF THE COLLEGE.

8.                  DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by a college official.

 

NOTE:  If you become trapped in a building and a window is available, place an article of clothing outside the window as a marker for the rescue crew.  Stay near the floor with a wet towel or any wet cloth article over your nose and mouth.  Crawl to the exit.  DO NOT STAND. Shout at regular intervals to alert rescue crew.  DO NOT PANIC!

 

Severe Weather

            Tornado Watch: A tornado watch means that conditions are favorable for a tornado to form.  Under this situation, close attention should be paid to changing weather conditions and pay attention for weather statements/alerts.  When a tornado watch is posted, the National Weather Service will notify H. Councill Trenholm State Technical College. Upon notification, the Receptionist is to notify the President, Dean of Instruction and the Campus Safety Coordinator.  The Receptionist will monitor the weather radio and keep the above named officials informed.

            Tornado Warning: A tornado warning is issued when a tornado has been observed either visually or on radar.  The warning is issued for a particular area and immediate action is required.  Since a tornado moves at 20 - 60 miles per hour, warning time is critical. When a tornado warning is received for the Montgomery area, the warning signals will be activated.  (Notification by phone, Trenholm Campus and one continuous ring of the school bell Patterson Campus.)

            Under a warning condition, the following additional action will be followed:

            1.         All persons should move to the designated shelter area as shown on a diagram located on the bulletin board in each department.  AVOID PANIC!

            2.         Each department will designate someone to assist individuals with disabilities.  If the selected individual is unavailable, a designated alternate will assume the responsibility.

            3.         Everyone stay clear of the windows and doors.

            4.         Individuals should leave vehicles and seek other shelter in a designated area.

            5.         Everyone should know the sheltered area, as posted on the bulletin board, in each building.

            6.         All outdoor activities will be stopped and individuals are to move inside.

7.                  NO ONE IS TO LEAVE THE SHELTER AREA UNTIL TOLD SO BY A COLLEGE OFFICIAL.

            If a tornado watch or warning is cancelled, Trenholm Campus personnel will be notified by phone and the school bell will signal "all clear" with three (3), five- second rings on the Patterson Campus.

 

Explosion on Campus

            In the unlikely event a mishap occurs such as an explosion on campus, take the following actions:

         1.            Immediately take cover under tables, desks or other objects that will provide protection against falling glass or debris.

         2.            After the effects of the explosion and/or fire have subsided, call the Receptionist (Extension: 0) or dial 9-911 if after normal working hours.  Give your name and describe the location and nature of the emergency.

         3.            If necessary, activate the building alarm.

         4.            When the building alarm is sounded or when told to do so by a college official, walk quickly to the nearest exit and ask others to do the same.

         5.            Each department will designate someone to assist individuals with disabilities.  If the selected individual is unavailable, a designated alternate will assume the responsibility.

         6.            Once outside, go to the designated assembly area as shown on evacuation chart on bulletin board.  Keep streets and walkways clear.

         7.            DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by a college official.

 

Bomb Threat

            If you or a student observes a suspicious object or potential bomb on campus, DO NOT TOUCH THE OBJECT.  Clear the area and immediately call the Receptionist (Extension: 0).

            Any person receiving a phone Bomb Threat, should ask the caller: 

            1.         When is bomb to explode?

            2.         Where is the bomb located?

            3.         What kind of bomb?

            4.         What does it look like?

5.                  Where did you place the bomb?

 

            Keep talking to the caller as long as possible and record the following information:

 

            1.         Time of call,

            2.         Age (?) and sex of the caller,

            3.         Speech pattern, accent, etc.,

            4.         Emotional state and

5.                  Background noise.

 

            Immediately notify the Receptionist (phone 0).  The College administration will contact the necessary police and/or fire personnel to handle the situation.  You should remain at the assembly area to inform the emergency personnel of any details that they may need. In the event the building needs to be evacuated, each department will designate someone to assist individuals with disabilities.  If the selected individual is unavailable, a designated alternate will assume the responsibility.

 

Utility Failure

            In the event of a major utility failure occurring during regular working hours, immediately notify the Director of Physical Facilities (Extension: 4266) and then the Receptionist (phone 0).  If there is potential danger to buildings, persons or equipment, or if the failure occurs after hours, weekends or holidays notify the Director of Physical Facilities or Dean of Finance and Administrative Services.

            If an emergency exists, activate the building alarm system and evacuate through the exits to the prescribed assembly area.  Remain at the area until otherwise directed.

 

Director of Physical Facilities - After Hours:  (Home) 334-283-2998     (Cellular) 313-3452

Dean of Finance and Administrative Services:  (Cellular) 313-3450

 

Plumbing Failure / Flooding:

            Cease using all electrical equipment.  Notify Director of Physical Facilities (Ext. 4266).  If necessary, evacuate the area.

Director of Physical Facilities  - After Hours:  (Home) 334-283-2998     (Cellular) 313-3452

 

Gas Leak:

            DO NOT SWITCH ON LIGHTS OR ANY ELECTRICAL EQUIPMENT.  An electrical arc can cause an explosion.  Notify the Director of Physical Facilities (Ext. 4266) and then the Receptionist (phone 0).  (If after hours, CALL 9-911)

Director of Physical Facilities after hours:  (Home) 334-283-2998     (Cellular) 313-3452

 

Violent or Criminal Behavior

On-campus emergencies - Dial 0                           After-hours emergencies - dial 9-911

(To report off-campus emergency on college phone, dial 9-911)

            Everyone is requested to assist in making the campus a safe place by being alert to suspicious situations and promptly reporting them.  If you are a victim or witness to any on-campus offense, AVOID RISKS.

            If you are aware of an incident, call the Receptionist (phone 0), or 9--911 if after normal hours, as soon as possible and report the incident including:

                        1.         Nature of the incident.

                        2.         Location.

                        3.         Description of the person(s) involved.

                        4.         Description of property involved.

            If you observe a criminal act or whenever you observe a suspicious person on campus, immediately notify the Receptionist (phone 0) and report the incident.  If police officers arrive, supply them with the necessary information.

            Should gunfire or another act of violence occur, you should contact the Receptionist (Ext. 0) immediately.  DO NOT TAKE ANY CHANCES.

            If you are taken hostage:

                     1.            Be patient.  Time is on your side. Avoid drastic action.

                     2.            The first 45 minutes are critical.  Follow instructions, be alert and stay alive.  The captor is emotionally imbalanced.

                     3.            Don't speak unless spoken to and only when necessary.  Avoid being hostile. Maintain eye contact but don't stare.

                     4.            Try to rest.  Avoid speculation.  Avoid arguments.  Expect the unexpected.

                     5.            Be observant.  You may be released or escape.  The personal   safety of others may depend on you.

                     6.            Be prepared to answer the police on the phone.  Be patient, wait.  Attempt to establish rapport with the captor.  If medication, restroom, first aid or other requirements are needed, say so.                                     

                                    BE CAREFUL.

 

Natural Gas / Chemical or Radiation Spill  

            Any spillage of a hazardous chemical or radiation material or natural gas leak is to be reported immediately to the Receptionist (Extension: 0).  When reporting, be specific about the nature of the involved material and exact location.  The Receptionist will contact the necessary personnel.  The key person on site should vacate the affected area at once and seal it off to prevent further contamination of other areas until the arrival of emergency personnel.

            Anyone who may be contaminated by the spill is to avoid contact with others as much as possible, remain in the area and give their names to the emergency personnel.  Required first aid and cleanup activities should be started at once.

            If an emergency exists, evacuate the building. Walk quickly to the nearest exit and alert others to do the same.  Each department will designate someone to assist individuals with disabilities.  If the selected individual is unavailable, a designated alternate will assume the responsibility.  Once outside, move to the assembly area.  Remain there until you are told otherwise.  DO NOT RETURN TO AN EVACUATED BUILDING unless told to do so by a college official.

 

Preface | College Information | Personnel Policies | Evaluation of Personnel and Instruction | Benefits | Student Forms and Procedures
 Student Safety | Daily Work Schedule | Leave | Local Policies and Procedures | Business Office
 Faculty/Staff Handbook Main Page