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VI:  Daily Work Schedule

 

Administrative and Support Staff

          The work schedule for administrative and support staff shall include forty clock hours per week.  The work schedule excludes the lunch period.  This schedule will be approved by the President.

 

Full-time Instructional Staff

          Full-time instructional staff shall follow the work schedule as indicated on the Faculty Load Form approved by the Dean of the Colege.  The work schedule shall include 35 clock hours per week.  The student contact hours for technical instructors shall not exceed 30 hours per week.  The credit hour load for general education faculty shall not exceed 16 credit hours.

 

Part-time Faculty/Staff

          All part-time members of the faculty and staff shall receive an assigned work schedule from their immediate supervisor or the President.

 

Time and Attendance

          The part-time staff must submit a Time Sheet as directed by the Business Office. This process will allow the Business Office to have the payroll ready on the last week day of the month.

         

Faculty and Staff Absences

          If a full-time faculty or staff member must be absent for any reason, he or she must complete a Leave Request Form and receive prior approval from the immediate supervisor and the President.  In the case of an anticipated absence, an instructor must make arrangements for each class and must inform your Division Director and the Office of the  Associate Dean of Technical Education.
          If part-time faculty must be absent for any reason, he or she must notify the Program Coordinator or Division Director, the Evening Supervisor or the Office of the Associate Dean of Technical Education.

 

Teaching Load

Each instructor’s teaching load is assigned each term in accordance with State Board policy 608.01.

 

Overtime Policy

          The policy of H. Councill Trenholm  State Technical College concerning overtime compensation is as follows:

A.       When a Non-Exempt Employee May Be Required to Work Overtime

A Non-exempt employee shall be required to work more than forty (40) hours in any workweek if (a) the college directs the employee to do so, and (b) an "emergency condition" exists.  For purposes of this policy, an "emergency condition" exists if, in the opinion of the College President, one or more of the following is present:

1.    A situation which endangers or potentially will endanger the physical safety of property for which the College is ultimately responsible, and the performance of overtime work would, or reasonably may be expected to, contribute to the reduction of said danger or perceived danger;

2.    A situation in which the performance of necessary overtime work will increase the effectiveness of College registration, enrollment, orientation, graduation, or commencement activities.  However, under such circumstances an employee shall not be required to work overtime unless the College previously has taken reasonable action to obtain the services of other qualified employees who are willing and able to perform the work required of the employee;

3.    A situation in which the performance of overtime work will, or may reasonably be expected to, significantly contribute to the success of College goals or efforts to obtain a college or program accreditation from recognized accreditation agencies or organizations.  Under such circumstances, the employee shall not be required to work overtime unless the College previously has taken reasonable action to have the work performed during normal work hours (that is, reasonably good planning would not ensure the timely performance of the work so as to avoid an "emergency" concerning accreditation); and

4.    A situation in which the performance of overtime work is reasonably necessary in order for the College to respond to the legal directives of governmental agencies or others which are external to the State Board of Education, Department of Post-secondary Education, or any Alabama State College, i.e., assistance in retrieving court ordered documents.

B.       Working Extra Hours in a Day

An employee is not entitled to overtime pay (that is, pay at one and one-half times the normal rate), either in the form of pay or compensatory time off, for hours worked in a day beyond those normally worked in such a day.  However, under those circumstances described in the "emergency conditions" a non-exempt employee may be entitled to over-time compensation for hours worked in excess of forty (40) hours during a workweek.

C.       Options for Compensation for Overtime Hours Worked

1.       When the President or an authorized designee has determined that a need for overtime work exists, he/she shall make a request to the employee to work overtime.  Once the employee has agreed to perform overtime work, then it is important to note that at such time the President/designee and the employee must agree as to how such overtime work will be compensated.  There are three options available as follows:

a.     The employee will receive compensatory time at 1 and ˝ times the rate of actual overtime hours worked.  For example: if an employee works 4 hours of overtime, he/she will receive 6 hours of compensatory time which can be used at the employee's discretion.

b.     If an employee works hours beyond the normal workday and then chooses to decrease hours worked in a workday later in that same workweek, he/she may do so but only on an hour-for-hour basis.  The reason is that the employee has not worked over forty hours for the workweek and, therefore, the l and ˝ times rate of compensatory time is not applicable.

c.     The employee may elect to receive payment for compensatory time at 1 and ˝ times the regular hourly rate of pay.

D.       Procedures:

1.    If an employee elects to receive compensatory time off, the employee shall be permitted to use accrued compensatory time after it is requested if the operations of the College are not unduly disrupted.  When compensatory time off is taken, a Leave Request Form must be completed, indicating this is compensatory time, and submitted for approval the same way any other type leave would be requested.

2.    The maximum compensatory time, which may be accrued, shall be 240 hours (160 hours actually worked).

3.    All earned overtime/compensatory time is required to be pre-approved on the proper form and signed by the employee and supervisor.  The form is then forwarded to the Academic Dean/ Associate Dean of Technical Education for approval prior to any hours being worked.  If an employee works more than 40 hours per week without pre-approval the time will be considered as a donation to the College.

 

The Payroll Officer will maintain all leave forms and a current record of each employee's overtime/compensatory time.

Preface | College Information | Personnel Policies | Evaluation of Personnel and Instruction | Benefits | Student Forms and Procedures
Student Safety | Leave | Emergency Management | Local Policies and Procedures | Business Office
Faculty/Staff Handbook Main Page